Career opportunities at Robins AppleBy

Career Opportunities for Business Professionals

We’re always looking for great talent, if you’d like to send us your resume so we can keep you in mind for future opportunities, please email us at hr@robapp.com.

Careers

  • OFFICE SUPPORT CLERK

    • Our Story

      For over 70 years, Robins Appleby has provided practical legal advice to entrepreneurs, organizations, financial institutions, and foreign companies conducting business in Canada. Located in Toronto’s financial district, we operate at the heart of the city's growing business hub.

      Who we are

      Delivering The Robins Appleby Edge: top-tier legal acumen with the efficiency, care, and personal touch of a close-knit team. We build lasting relationships, achieve exceptional results in complex legal matters, and treat every client’s needs with dedication, respect, and integrity.

      Robins Appleby offers an environment that encourages mentoring, inspires enthusiasm, and motivates and challenges employees to put forth their best efforts in achieving personal and firm goals.

      OFFICE SUPPORT CLERK

      We are seeking a friendly, professional, and organized Office Support Clerk to manage our front desk, assist with marketing initiatives, and provide administrative support across the firm.

      Duties and Responsibilities:

      Reception:

      • As a first point of contact, create a welcoming environment for clients, visitors, and firm members;
      • Greet and welcome clients and guests as they arrive at the office;
      • Answer, screen, and forward incoming phone calls;
      • Provide basic and accurate information in-person and via phone/email;
      • Maintain a high level of confidentiality in all interactions;
      • Maintain office security by following safety procedures and controlling access via the reception desk;
      • Receive, sort, and distribute daily couriers/mail/deliveries;
      • Maintain meeting room calendars;
      • Perform clerical duties such as e-filing, scanning, and data entry; and
      • Keep the reception area tidy and presentable at all times.

      File Openings:

      • Create and maintain digital client files on the accounting system with the firm’s client matter open sheets provided by our legal assistants on a daily basis;
      • Create new client contact profiles and update existing client contact profiles in ContactEase within Outlook when required;
      • Update the client verification list as needed;
      • Scan and save client matter open sheets and relating documents to the client verification folder; and
      • Sign out file/matter numbers to staff when requested.

      Marketing:

      Social Media Management

      • Take ownership of the firm's social media content calendar, planning content a month in advance; and
      • Schedule and publish content on the firm’s social media platforms.

      Content and Website Management

      • Post updates on the firm's website using the CMS and internal intranet; and
      • Update and refresh content and graphics as needed.

      Event Support

      • Assist with event planning, administrative tasks (i.e., name tag creation and pulling lists from our CRM).

      General Duties

      • Other administrative and marketing duties and projects as assigned.

      Qualifications Required:

      • Successful completion of a community college diploma in a business-related program;
      • Minimum of 2 years' experience working in a law firm or in professional services;
      • Proficiency in Microsoft Office (including Word, Excel, and Outlook);
      • Experience working with a document management system, e.g., iManage;
      • Well-versed in social media platforms;
      • Strong communication skills to help build relationships and provide excellent client service;
      • Able to exercise discretion and maintain confidentiality;
      • Well-developed organizational and time management skills in order to manage multiple priorities with ease in order to meet tight deadlines;
      • Confident self-starter, able to work well both independently, and within a team;
      • Operate with a high degree of accuracy and strong attention to detail; and
      • Show good judgment and respond well to constructive feedback.

      Why Join Us:

      • Competitive salary and benefits package
      • Professional development opportunities and a supportive work environment
      • A collaborative and collegial team that value work-life balance

      Background and Reference Checks

      Any offer of employment may be conditional upon background checks including a criminal record check, a credit check, employment and educational verification.

      Your Application

      If you are interested in applying, please send your resume to HR@robapp.com.

      At Robins Appleby we are committed to equity, diversity and inclusion. We welcome and encourage applications from individuals from all backgrounds, inclusive of race, ethnicity, faith, religion or spiritual beliefs, gender, gender identity, age, sexual orientation, abilities, social perspective and other characteristics. Accommodations are available on request for candidates taking part in all aspects of the selection process.

  • LITIGATION LEGAL ASSISTANT

    • Our Story

      For over 70 years, Robins Appleby has provided practical legal advice to entrepreneurs, organizations, financial institutions, and foreign companies conducting business in Canada. Located in Toronto’s financial district, we operate at the heart of the city's growing business hub.

      Who we are

      Delivering The Robins Appleby Edge: top-tier legal acumen with the efficiency, care, and personal touch of a close-knit team. We build lasting relationships, achieve exceptional results in complex legal matters, and treat every client’s needs with dedication, respect, and integrity.

      Robins Appleby offers an environment that encourages mentoring, inspires enthusiasm, and motivates and challenges employees to put forth their best efforts in achieving personal and firm goals.

      LITIGATION LEGAL ASSISTANT

      Our dynamic Litigation team is currently seeking a talented and detail-oriented Legal Assistant. The ideal candidate will provide support to two lawyers in their busy employment, commercial and civil litigation practices.

      Duties and Responsibilities:

      • Assist with the preparation of legal documents relating to complex commercial disputes, employment law, estates litigation, debtor-creditor matters, real property disputes, class action lawsuits, bankruptcy and insolvency, fraud and general contract disputes;
      • Schedule meetings and co-ordinate appointments as required;
      • Organize, open and maintain client files;
      • Responsible for daily correspondence, drafting and filing court documents;
      • File preparation and management;
      • Organize, assemble and draft motion and trial records, books of authorities, court pleadings and prepare agreements as required;
      • General administrative duties including entering dockets and processing accounts; and
      • Other duties as assigned.

      Qualifications Required:

      • Successful completion of a Legal Assistant or Law Clerk program at a recognized community college;
      • Minimum of 2 years' related experience within a civil/commercial litigation practice;
      • Familiarity with Ontario court rules and practice directions, legal procedures and filing requirements;
      • Proficiency in Microsoft Office (including Word, Excel, Teams and Outlook);
      • Experience working with PDF software, DocuSign, and a document management system, e.g., iManage;
      • Well-developed organizational and time management skills in order to manage multiple priorities efficiently and meet tight deadlines;
      • Strong communication skills help to build relationships and provide excellent client service;
      • Confident self-starter, who works well both independently, and as part of a collaborative team;
      • Operate with a high degree of accuracy and strong attention to detail;
      • Keen problem solver with a solutions-driven mindset, and
      • Show good judgment and respond well to constructive feedback.

      Why Join Us:

      • Competitive salary and benefits package
      • Professional development opportunities and a supportive work environment
      • A collaborative and collegial team that value work-life balance.

      Background and Reference Checks

      Any offer of employment may be conditional upon background checks including a criminal record check, a credit check, employment and educational verification.

      Your Application

      If you are interested in applying, please send your resume to HR@robapp.com.

      At Robins Appleby we are committed to equity, diversity and inclusion. We welcome and encourage applications from individuals from all backgrounds, inclusive of race, ethnicity, faith, religion or spiritual beliefs, gender, gender identity, age, sexual orientation, abilities, social perspective and other characteristics. Accommodations are available on request for candidates taking part in all aspects of the selection process.

  • ACCOUNTS RECEIVABLE CLERK

    • Our Story

      For over 70 years, Robins Appleby has provided practical legal advice to entrepreneurs, organizations, financial institutions, and foreign companies conducting business in Canada. Located in Toronto’s financial district, we operate at the heart of the city's growing business hub.

      Who we are

      Delivering The Robins Appleby Edge: top-tier legal acumen with the efficiency, care, and personal touch of a close-knit team. We build lasting relationships, achieve exceptional results in complex legal matters, and treat every client’s needs with dedication, respect, and integrity.

      As a mid-sized firm, we punch above our weight—providing practical, top-tier legal solutions and maintaining close, responsive communication to foster meaningful relationships.

      Robins Appleby offers an environment that encourages mentoring, inspires enthusiasm, and motivates and challenges employees to put forth their best efforts in achieving personal and firm goals.

      ACCOUNTS RECEIVABLE CLERK

      We are currently looking for an Accounts Receivable Clerk to join our Accounting team.

      The Accounts Receivable Clerk is responsible for managing all aspects of accounts receivables, ensuring timely collection and efficient processing of client billings. In addition to billing and collection responsibilities, this clerk will assist and provide back up to other areas in the Accounting Department.

      Duties and Responsibilities:

      • Assist legal assistants with drafting client accounts;
      • Review and post all client invoices;
      • Accurately record firm receipts and apply client payments on a daily basis; generate and issue daily deposit report;
      • Update client collections reports;
      • Attend monthly meetings with partners to review accounts receivables;
      • Regularly follow-up with clients on overdue accounts; and
      • Other duties as assigned.

      Qualifications Required:

      • Successful completion of a University or College Accounting program
      • Minimum of 1 year of experience working in professional services is preferred;
      • Proficiency in Microsoft Office (including Word, Excel, and Outlook);
      • Working knowledge of legal accounting software and a document management system, e.g., iManage, is an asset;
      • Well-developed organizational and time management skills in order to manage multiple priorities with ease to meet tight deadlines;
      • Strong communication skills to help build relationships and provide excellent client service;
      • Confident self-starter, able to work well both independently, and within a team;
      • Able to exercise discretion and maintain confidentiality;
      • Operate with a high degree of accuracy and strong attention to detail; and
      • Show good judgment and respond well to constructive feedback.

      Why Join Us:

      • Competitive salary and benefits package
      • Professional development opportunities and a supportive work environment
      • A collaborative and collegial team that value work-life balance.
      Background and Reference Checks

      Any offer of employment may be conditional upon background checks including a criminal record check, a credit check, employment and educational verification.

      Your Application

      If you are interested in applying, please send your resume to HR@robapp.com.

      At Robins Appleby we are committed to equity, diversity and inclusion. We welcome and encourage applications from individuals from all backgrounds, inclusive of race, ethnicity, faith, religion or spiritual beliefs, gender, gender identity, age, sexual orientation, abilities, social perspective and other characteristics. Accommodations are available on request for candidates taking part in all aspects of the selection process.

  • TAX AND ESTATES LEGAL ASSISTANT

    • Our Story

      For over 70 years, Robins Appleby has provided practical legal advice to entrepreneurs, organizations, financial institutions, and foreign companies conducting business in Canada. Located in Toronto’s financial district, we operate at the heart of the city's growing business hub.

      Who we are

      Delivering The Robins Appleby Edge: top-tier legal acumen with the efficiency, care, and personal touch of a close-knit team. We build lasting relationships, achieve exceptional results in complex legal matters, and treat every client’s needs with dedication, respect, and integrity.

      As a mid-sized firm, we punch above our weight—providing practical, top-tier legal solutions and maintaining close, responsive communication to foster meaningful relationships.

      Robins Appleby offers an environment that encourages mentoring, inspires enthusiasm, and motivates and challenges employees to put forth their best efforts in achieving personal and firm goals.

      TAX AND ESTATES LEGAL ASSISTANT

      Our dynamic Tax and Estates team is currently seeking a talented and detail-oriented Legal Assistant to provide support to two lawyers (one of whom is the Managing Partner) in their busy practices.

      Duties and Responsibilities:

      • Assist with preparation of correspondence and legal documents relating to areas of taxation and estate planning including complex wills, family trusts and estate administration;
      • Ensure time-sensitive documents are managed effectively;
      • Organize, open, manage and close client files;
      • Prepare reports – estate planning and corporate reorganizations;
      • Enter dockets and process monthly accounts;
      • Maintain tickler systems to monitor key dates for task management;
      • Schedule meetings and co-ordinate appointments as required ensuring the lawyer’s calendar is up-to-date, including adding events, rescheduling appointments and providing daily briefings;
      • Act as a point of contact for incoming and outgoing communications including phone calls, emails, and documents for clients and vendors;
      • Plan and organize internal firm events, such as, lawyer events and client events; and
      • Other duties as assigned.

      Qualifications Required:

      • Successful completion of a Legal Assistant program at a recognized community college
      • Minimum of 5 years' experience working in a law firm or in professional services within Tax and Estates
      • Proficiency in Microsoft Office (including Word, Excel, and Outlook)
      • Working knowledge of Adobe/Kofax PDF, DocuSign, Workshare Compare, Closing Folders, CorpLink and Carpe Diem
      • Experience working with a document management system, e.g., iManage
      • Possess well-developed organizational and time management skills in order to manage multiple priorities with ease in order to meet tight deadlines
      • Strong communication and interpersonal skills help you to build relationships and provide excellent client service
      • As a confident self-starter, you work well both independently, and in a team environment
      • Operate with a high degree of accuracy and strong attention to detail
      • Show good judgment, discretion and respond well to constructive feedback.

      Why Join Us:

      • Competitive salary and benefits package
      • Professional development opportunities and a supportive work environment
      • A collaborative and collegial team that value work-life balance

      Background and Reference Checks

      Any offer of employment may be conditional upon background checks including a criminal record check, a credit check, employment and educational verification.

      Your Application

      If you are interested in applying, please send your resume to HR@robapp.com.

      At Robins Appleby we are committed to equity, diversity and inclusion. We welcome and encourage applications from individuals from all backgrounds, inclusive of race, ethnicity, faith, religion or spiritual beliefs, gender, gender identity, age, sexual orientation, abilities, social perspective and other characteristics. Accommodations are available on request for candidates taking part in all aspects of the selection process.