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Careers

Robins Appleby LLP is a mid-sized business law firm with 26 lawyers which provides a range of business legal services, with a significant emphasis on real estate and tax, as supported by its litigation and corporate departments.   For over 70 years Robins Appleby LLP has provided practical legal advice to entrepreneurs, businesses, financial institutions and foreign companies conducting business in Canada. Our personalized approach guarantees responsive service and—most importantly—builds the committed relationship expected from a trusted advisor.

We offer an environment that nurtures mentoring, inspires enthusiasm and motivates employees to put forth their best efforts in achieving firm goals.  If you are talented in providing unprecedented service, are enthusiastic and a team player, we are looking for you. We are currently recruiting for the following positions:



Leasing/Real Estate Assistant

The person in this role must be highly organized and efficient in assisting an experienced partner with his leasing and commercial real estate practice, and one of our real estate clerks with all administrative tasks and preparation of commercial documents as outlined below:

Duties and Responsibilities:

• Provides administrative support to the lawyer and clerk, completing a variety of administrative and clerical duties, which includes scanning, faxing, binding, copy-typing, opening and closing files, creation of file folders, docketing and other administrative duties.  

• With direction, performs administrative tasks related to leasing and commercial/ residential transactions.

• Creates, reviews and proofreads correspondence, reports, memos, forms and other items, ensuring accuracy and completeness.

• Maintains tickler systems to monitor key dates for task management.

• Prepares chequing and wire documentation and attends at bank to deposit funds and certified cheques.

• Schedules and confirms appointments and meetings, as required.

• Arranges couriers and deliveries ensuring time-sensitive material is managed effectively.

• Creates and maintains files within the real estate/leasing department.

• With guidance, drafting of basic lease documentation on precedent forms and revising as instructed

Other:

• Assist with special projects as required.

• Other duties as assigned.

Qualifications:

• Diploma in legal administration or other office related experience.

• minimum 2 - 4 years’ experience  working within the commercial leasing practice area (law firm experience preferred).

• Proficient in Microsoft Office programs (including Word, Excel, and PowerPoint)

• Strong multi-tasking skills, with the ability to manage conflicting priorities, while respecting tight deadlines.

• Possesses well developed verbal and written communication skills.  Able to work with a variety of individuals providing quality service at all times.

• Operates with a high degree of accuracy and has strong attention to detail.

• Takes initiative and possesses well-developed organizational and time management skills.

• A team player, with the ability to build relationships and provide strong client service.

• Proficiency using Teraview and Conveyancer is an asset.

• Possesses good judgment and responds well to constructive feedback.

• Willingness to learn workflow schemes and in-house processes.

Success in this role means:

• The ability to meet tight internal and external deadlines while managing multiple projects and competing with demands for resources.

• Extreme accuracy and attention to detail.

• Being a self-starter with the ability to work in a collaborative, team based environment.  

 

Salary is commensurate with experience.

Robins Appleby LLP is committed to providing accommodations for people with disabilities. If applicants require an accommodation, we will work with them to meet their needs.

                              Interested candidates should send resumes to HR at hr@robapp.com

 

Robins Appleby LLP is a mid-sized business law firm with 26 lawyers which provides a range of business legal services, with a significant emphasis on real estate and tax, as supported by its litigation and corporate departments.   For over 70 years Robins Appleby LLP has provided practical legal advice to entrepreneurs, businesses, financial institutions and foreign companies conducting business in Canada. Our personalized approach guarantees responsive service and—most importantly—builds the committed relationship expected from a trusted advisor.

We offer an environment that nurtures mentoring, inspires enthusiasm and motivates employees to put forth their best efforts in achieving firm goals.  If you are talented in providing unprecedented service, are enthusiastic and a team player, we are looking for you. We are currently recruiting for a Legal Assistant Commercial Litigation and Employment Law.

Responsibilities:

 

  • Assist with the preparation of legal documents relating to employment litigation, estates litigation, debtor-creditor matters, real property disputes and high-profile class action litigation cases;
  • Schedule meetings and co-ordinate appointments as required;
  • Organize, open and maintain client files;
  • Responsible for daily correspondence, document preparation, drafting and filing court documents;
  • File preparation and management;
  • Organize, assemble and draft chambers records, books of authorities, court pleadings and prepare agreements as required;
  • General administrative duties including entering dockets and processing accounts.

 

Education & Work Experience:

  • Successful completion of Legal Assistant Diploma program
  • University degree is an asset
  • Minimum of 5 to 7 years supporting litigation lawyers, preferably in a share
  • Strong Microsoft Office Skills (Excel/Word/Outlook)
  • Experience working with a document management system
  • Solid working knowledge of Court Rules
  • Demonstrated skills in managing multiple priorities with ease 
  • Ability to work independently, following instructions with minimal supervision

    Personal Characteristics:

  • Strong desire and ability to work independently and proactively
  • Strong work ethic with a positive attitude towards others
  • Detail oriented with strong organizational and recordkeeping skills
  • Good verbal and written communication skills
  • Ability to recognize and resolve discrepancies in recordkeeping
  • Possess effective communication/problem solving skills

Salary is commensurate with experience.

Robins Appleby LLP is committed to providing accommodations for people with disabilities.  If applicants require an accommodation, we will work with them to meet their needs.

Interested candidates should send resumes to HR at hr@robapp.com


Assistant to Senior Commercial Real Estate Clerk(s)

Description: We currently have a Legal Secretarial Assistant position available for an energetic individual with the ability to produce a high quality work under tight deadlines. This position requires an excellent multi-tasker with strong legal secretarial skills to work in a fast-paced environment. The successful candidate will have strong client service skills, organizational and practice management abilities along with superior proofreading skills. 

Position Requirements:

  • Excellent computer skills including Windows, Microsoft Office 2010, including Word,  Excel, Outlook and various other applications such as DMS, Conveyancer and Teraview
  • Experience with Builder / Condo Sales would be considered an asset
  • A team player attitude with excellent communication skills for liaising lawyers, staff and clients
  • Ability to work independently with excellent judgment to follow instructions with minimal supervision
  • Excellent time management and prioritization skills
  • Solid understanding of financing transactions including secured loan transactions and an ability and willingness to assist with the closing and preparation of standard form documents is an asset.
  • Sound understanding of commercial real estate transactions including purchase and sale transactions and financing

 Primary Activities and Representative Tasks:

  1. Prepare and complete deeds, clearance letters, mortgages and other legal documents from specific instructions and straightforward precedents.
  2. Compose routine letters and memos from general instructions.
  3. Compile statistics and information as such as clearance letters & searches and clearance letter summaries, disbursement statements, rolls for multiple property purchases and sales.
  4. Order searches, subsearches and instruments from conveyancers upon specific instruction by senior clerk(s).Obtains Oncorp and Terraview searches upon instruction.
  5. Open and distributes mail, maintains files/records in accordance with procedures and screens visitors and incoming calls.
  6. Handle administrative detail with respect to opening and closing files, billing, etc., as specifically directed by the senior clerk(s).
  7. Route or answer routine correspondence and initiates follow-up as required.
  8. Attend to delivery and pick up of cheques and documents upon specific instruction from the senior clerk(s).This may be requested when timing does not permit use of courier because of closing or banking restraints and for large sums of money or sensitive transactions.

 

  Salary is commensurate with experience.

Robins Appleby LLP is committed to providing accommodations for people with disabilities.  If applicants require an accommodation, we will work with them to meet their needs.

 Interested candidates should send resumes to HR at hr@robapp.com

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Robins Appleby LLP Suite 2600, 120 Adelaide Street West, Toronto, Ontario M5H 1T1
E. info@robapp.com T. 416.868.1080 F. 416.868.0306

Member of:
LNA